B. THE ASSOCIATION BYLAWS / Board of Trustees


12.1.

 

General

     

12.1.1.

 

As per the provisions of the Association Constitution Section 5.2, the Association’s Board of Trustees, referred hereafter as the Board, shall consist of five members.

     

12.1.2.

 

The General Body during the Annual General Body Meeting shall elect each member on the Board.

     

12.1.3.

 

The tenure of a Board member shall be for four years. A retiring member may be nominated once for re-election to the Board. No member can serve more than two consecutive terms.

     

12.2.

 

Eligibility: A person nominated to the Board of Trustees shall be a due-paying member of the Association for at least four years. The nominee shall be of good standing in the Association and shall have shown dedication and strong support towards the success of the Association. The nominee shall be well versed in the Association’s affairs and shall show capacity to protect and preserve the Association and its Constitution and Bylaws.

     

12.3.

 

Responsibilities

     

12.3.1.

 

The Board shall oversee the performance of the Executive Committee and shall not indulge in routine executive tasks, which are responsibilities of the Executive Committee.

     

12.3.2

 

The Board shall ensure that the provisions of the Associationís constitution and Bylaws are upheld and that the goals and objective of the Association are fulfilled.

     

12.3.3

 

The Board shall oversee the asset management of the Association, help raise funds for the Association.

     

12.3.4.

 

The Board shall take initiative and play a leadership role in planning and formulating long tern strategies for the Association.

     

12.3.5.

 

In the event the Executive Committee fails to function according to the provisions of the Association’s constitution; the Board may initiate a motion to dismiss the Executive Committee in accordance with the procedures outlined in the constitution.

     

12.3.6.

 

In the event that the General Body dismisses Executive Committee, the Board shall assume the responsibilities of the executive function for the Association until such time, not exceeding 90 days, as the new Executive Committee is elected.

     

12.3.7.

 

The board of trustees is responsible to define the bylaws and the necessary details to develop the procedures for nominations and elections committee.

12.3.8.

 

It is the responsibility of the board to review and approve yearly budget presented by the president.

     

12.4.

 

Procedures

     

12.4.1.

 

The Board shall select one of their members as the chairperson of the Board within 30 days after each new election

     

12.4.2.

 

A retiring chairperson of the Board shall also be replaced within 30 days.

     

12.4.3

 

The Board shall meet at least three times a year. Quorum for the Board meeting shall be 3 members. Simple majority vote shall be used to pass all normal transactions, except those identified in the Constitution and the Bylaws as requiring Board approval; such transaction shall require majority vote of the full Board.

     

12.4.4.

 

The chairperson of the Board shall delegate one of the members of the Board to represent the Board during the Executive Committee meetings. This member shall attend the Executive Committee meetings in advisory capacity but may not vote in the Executive Committee meeting.

     

12.4.5.

 

To stay abreast of the Association’s activities and perform its overseeing function, the Board may call a joint meeting with the Executive Committee or ask the President of the Association to brief the Board at its meeting. After each such meeting the Board shall submit written comments and recommendation to the Executive Committee.